Three most important aspects of planning any outdoor special event catering
Setting Up the Event
Catering an in-home special event has different challenges than one held in a typical party hall or banquet venue. The wide open spaces of the party venues allow a much easier "move in" and set up than the space a residence typicall offers. Veneus normally have a loading dock, or special parking for unloading and wide entrances that support moving tables, chairs, carts and catering dollies in and out that residences typically don't. Floors in a banquet room are more durable and more than likely designed for food and beverage spills and moving party rentals in and around the space. Homes are not desinged for any of that so extra care must be taken when working in someone's home.
Having a Weather Plan
If any of the event is to be held outdoors, a weather plan should always be discussed for those just-in-case moments. Ignoring it can certainly lead to havoc when all of a sudden there is a downpour and 100 people are trying to get inside. A party venue more than likely can handle that since building codes stipulate how many doors must be available, a home is not typically built for an influx of 100 or so guests at once. Have a plan!
Wether you're catering appetizers or a buffet, the plan for the menu should take into consideration, where the food will be and where the guests will be and how easily it will be for them to neatly get the food and drinks and roam around. This week we catered a great appetizer party for about 100 guests and because the food was displayed inside but the party was really outside, the appetizers were designed to serve easily allowing the guests to move in and around the house and go outdoors without making a mess. The outside cabana hosted the beverage area while the appetizers and desserts were displayed inside allowing the flow of guests to move more easily. The menu chosen for this event:
with a buttery baked potato topping
ketchup, mayo, and spicy mustard
served in a bite sized cake with our
homemade chipotle mayonnaise
Swiss cheese, mustard and pickles
wrapped up in a thick slice of bacon
raspberry sammies and sugar dusted lemon squares